1. Have ONE calendar system
In this day and age, we have planners, agendas and calendars in both paper and digital form. It’s easy to get lost in the crossfire when trying to figure out what will work best for you- whether it is a day planner, work calendar or a Google calendar. If you have to have a separate work and personal calendar, invite your personal email to your work calendar invites, that way they’re as synced as can be.
I use the Glamorous Planner for daily organization and tracking and Google calendar as a backup. I put everything on there ‒ work, personal, travel, project due dates, etc. Just make sure you have everything in ONE calendar so that you know if you check it, you’ll see everything ‒ meaning you’ll be realistic with your time and won’t accidentally double book yourself.
2. Create a to do list
My to do list is either on my notepads or in my planner so if a task pops in my head during the day, I write it down on that day’s page.
You can opt for a digital to do list, but there is something powerful about physically writing something down ‒ it syncs into your brain. (I have no hard evidence to prove that, but I truly believe it.)
If you haven’t had a
3. Write a daily ‘Must Do’ list
So, you have your to do list (or you’re about to start one after reading my last point), but it’s likely your to do list is longer than your arm and giving you a panic attack. Tip: Try to keep your ‘Must Do’ list short and sweet.
‘Must Do’ List
- Write and upload blog post (due tomorrow)
- Finish paper (due tomorrow)
- Pay phone bill (due today!)
Plus, if you complete the tasks on your ‘Must Do’ list, you can spend time doing other things ‒ things you like to do or your side hustle.
4. Get in the habit of writing EVERYTHING down
If you’re not a naturally organized person, I’ll bet you often forget things. You don’t mean to, but one minute you’re thinking “yes, I need to get milk”, and the next you’re scrolling on Instagram and come across a cute dress. Suddenly you’re Googling “summer dresses” and there’s no chance you’re going to remember the milk. No? Just me then. But you get it ‒ write EVERYTHING down.
If it’s a task, an event or a ‘to do’ item, I write in my Glamorous Planner. If I physically can’t, I type it in the ‘Notes’ app on my phone. Get into the habit of writing everything down, so that next time you’re flicking through Netflix looking for something to watch, you’ll be able to remember the show your co-worker recommended.
5. Learn how long things take you
Generally, organized people know how long a task is roughly going to take and they factor that in. So, learn how long things take you!
Does it take you half an hour to get ready?
Do you need 10 minutes to pack up before you leave?
Do you need an hour to compose a blog post?
Does it take you 2 hours to clear your house?
Once you’ve learnt how long a task takes you, you can write out your ‘Must Do’ list and see if you actually have enough hours planned to do what you need to.